Healthcare staffing agencies help doctors’ offices, hospitals, care homes, and more find properly qualified candidates to fill essential positions. This may be on a temporary basis or a permanent one. 

What is Healthcare Staffing Agency Software?

Growth in the healthcare field is expected only to accelerate, which means demand for contingent help and full-time placements can be expected to grow. For seamless staffing placements that are always in compliance with local laws and regulations now and in the future, agencies need healthcare staffing agency software. 


What Does the Software Do?

Healthcare staffing agency software first source both active and passive candidates, then help an agency through attracting these candidates and placing them before a competitor does. An agency can source candidates in a couple ways. 

The first way is probably the most obvious: candidates apply on their own through the agency’s standard application system. The software will glean the most useful information from these applications and highlight them for the hiring agency so they can identify the most qualified candidates. The second method is a bit more indirect and concerns passive candidates. Passive candidates are people who a healthcare staffing agency may be interested in hiring, but who have not formally applied to do so. 

In both cases, the software helps healthcare staffing agencies land these candidates by providing them with the means to reach out to them promptly and professionally. Healthcare staffing agency software will also track placements once they are made and ensure that everyone involved is in compliance with contingent labor laws and regulations. 


What’s more, the best healthcare staffing agency software does not end its job with placement; it can track how long an employee stays placed with an agency, which can help an agency understand what they must do to improve employee retention. 

Even if a staffing agency is unable to find the perfect candidate for a job, the software can still make use of the data. For example, there might be no suitable position for someone when they apply, but there may be a more suitable position available in the future. The software can help ensure that the right candidates see these positions.

What Can a Healthcare Staffing Agency Expect from This Software?

According to HealthcareSource, healthcare staffing software “can touch every aspect of your agency.” With that said, a healthcare staffing agency can expect a lot from healthcare staffing agency software. For one, it makes placing candidates in the right positions so much more convenient. Without it, the hiring process may be much lengthier and more complicated than it needs to be. 

Additionally, with the help of healthcare staffing agency software, employers can spend more time developing relationships with active and passive candidates in their talent pools instead of checking through every candidate manually to determine who is a fit and who is not. The ease of placement can also increase productivity and return on investment, according to HealthcareSource. 

The benefits of healthcare staffing agency software are profound, to say the least. For many agencies, not having to worry about compliance in-house may be a perk in and of itself. All you have to do is find the program that best meets your agency’s needs!

Also read, Trump Health Official Spreads False Conspiracies About CDC

How Does this Software Benefit a Healthcare Company?

Implementing healthcare staffing software can provide numerous benefits to any company looking to staff top-notch healthcare workers. Some benefits of the software may include: 

Skill Matching

In the medical field, skill sets are highly specialized. With advanced recruitment software, companies can directly seek out candidates with the right specialization to ensure that their staff is equipped with all the skills needed to serve patients sufficiently.

Database Population

Healthcare recruitment software also aids in the creation of a mass database of medical healthcare professionals. The software can instantaneously import lists of healthcare workers along with contact info to have a tailor-made database of candidates at a hiring manager’s fingertips. Such a database can save a company countless hours of research and manual data entry. 

Labor Management and Overtime

Due to the high volume of candidates they must recruit, healthcare recruiters can easily lose track of an employee’s hours once they have been hired. This can lead to costly overtime while also putting the employee and the company at risk for labor code violations and penalties. 

Many healthcare recruitment software can track hours and scheduling to make sure that every employee is given a fair and reasonable number of hours week to week. 

Mass Communication at Your Fingertips

A software’s mass database does more than store essential information; it also makes it so much easier to contact companies and candidates alike. Recruitment software is often equipped to send mass emails and texts to a company and, more importantly, a staff of healthcare workers whose schedules can often change at a moment’s notice. 

health software

Balancing Regional Rates

Because pay rates, tax liabilities, and labor laws tend to be highly region-dependent, it can be exhausting for a human recruiter to keep up with what specifications need to be met by any one medical company. A healthcare staffing software has the ability to track that information in real-time, and adjusts schedules and candidacy accordingly. 

Track Employees’ Mileage

Although mileage is not something many think about in the healthcare industry, the growing number of home health positions combined with specialized doctors needing to travel (sometimes around the world) makes it more important than ever to consider when evaluating candidates.

Healthcare staffing software can not only filter job applicants by their proximity to the job in question, but once hired, it is capable of tracking mileage and ensuring fair reimbursement for miles traveled as needed. 

Candidate Proposal Templates

Like any job, a cover letter can be the difference between a successful hire and a longer job search. Healthcare staffing software can contain specially made candidate proposal templates that ensure accurate and thorough submissions to the company. Thoroughly vetting healthcare professionals before they apply for a job can help streamline the hiring process in a way that puts better people into the field faster. 

Also read, All you need to know about posture corrector

Healthcare Staffing Agency Software: The Right Choice for All Areas of Healthcare

Whether a senior living facility is looking to hire on some extra CNAs or a private practice needs a new billing specialist, healthcare staffing agency software can help meet these needs. Healthcare staffing agency software can vary in the features offered, so it helps to research thoroughly before committing to any one program.