You have clicked on this article, that means you are finally ready to make the holy switch from traditional training methods to an LMS or Learning management system.
And for those who are only exploring, LMS is an online training programme that is tailored to an organization’s requirements, desired outcomes, and training strategies. The basic use of an LMS is keeping a track of all the online or remote training initiatives of a company.
However, many times, these systems are built to also allow users to upload files and assets making them easily accessible by remote employees. And many advanced Learning management systems are designed with built-in authoring tools so that the need for another system to make the online course can be removed.
The changing time and technology have brought us to a position that any sort of boundary we used to have in our connectivity has been virtually eliminated. So regardless of the size of your organization, LMS for small business and for big ones works equally effectively.
The only thing to remember is that an LMS has to be perfectly aligned with your company’s vision. That is why there are some essential features to be included in your learning management system.
Let us see what those are.
Having our life and work dependant upon a ubiquitous device like a smartphone makes their compatibility with the learning management system a necessity and it makes learning highly feasible and accessible by everyone. However, a huge number of LMS applications still do not provide additional smartphone support.
Taking eLearning a notch higher to the level of mLearning is important today because it allows your employees to learn at their own ease and even while traveling. Secondly, it drastically improves productivity among remote employees.
And adding the feature of offline availability of the learning courses can also greatly help the employees to learn within a minimum infrastructure.
Assessment and testing
A very important part of the whole learning process is the assessment of progress and results. That is why, along with having an assessment module for the management, the ability to manage one’s own assignments, tasks, and learning progress can greatly help in generating better results of the eLearning module among remote employees.
Having the entire course divided into small, assessable bits will help the management to evaluate an employee’s performance in a more quantifiable way and also assist them in clearly identifying the areas that they need an improvement in.
This might seem like an obvious feature to have in an LMS, but it is an essential one. So before narrowing down your search to one LMS, make sure that your chosen system adheres to the international standards of eLearning.
For instance, an XML-based framework SCORM and the eLearning software specification xAPI are the most adopted eLearning content standards which are supported by the best eLearning management systems.
Another factor to consider here is the ability to share and upload different kinds of attachments, such as documents, video files, etcetera. And along with hosting good content, does it also have a provision for organizing this content in a gradual and meaning learning path.
Since content is the most important part of eLearning, it is very important that it is valid and efficiently useful.
Tracking and reporting
For a clear end of an objective assessment, it is crucial to have a systematic reporting system in place in any LMS. A good report in eLearning software will successfully address the learner’s own progress and the progress of the company’s commerce throughout (and after) the duration of the course.
A good report must consist of things like,
- The completed and pending subjects for learning
- A learning path tracker which clearly shows a learner’s progress in a module (or subject)
- A test report to analyze the learner’s performance, as well as the system’s capability and accuracy
- The tracking of the business performance
Besides everything else, the main and obvious requirement from an LMS is impenetrable security. Customized categorization and management of authority and usage rights is a very important factor to select a learning management system.
However, in the end, all the “must-have” features of an LMS will be ultimately decided according to the objectives of your organization. So divide all the features between what you need and what you want and make a decision accordingly. An LMS will only push your company’s growth and make training easier and more organized than ever.